Busy v Productivity

I have been hearing the word “busy” thrown around a lot lately.  It seems as if this word is very over used, whether I am hearing the word in general conversations, related to work, regarding personal lives, etc.  “You are so busy.”  “I am so busy that I do not have time for…”  “I like to keep busy.”  “They are really keeping me busy.”  I am sure that you can add a phrase or two to this list.  I do remember when I first started working, the term “busy work” was used.  This was not used as a positive term and signified giving somebody work so that they were occupied – a fancy phrase for shuffling paper. 

Does being busy mean that there is some type of result or output?  Or does “busy” mean the “busy work” of my past?  I decided that I should check with the dictionary and get a definition for the word “busy”.  Merriam-Webster defines “busy” as “engaged in action…full of activity.”  OK – between working fulltime, being president of a synagogue, being involved in my family, music, social life, etc., I can easily say that I fit the definition for “busy”.  Earlier in my career, I remember working with people who worked 9 to 5, knew the nightly television schedule, slept late on weekends and seemed to have no free time.  They said they were too busy for anything else.  This was while I was working fulltime, going to school at night and planning a wedding – who had time for television every night?

A number of years ago, I was introduced at work to Agile project management.  Not to go into details, but one of the methods they taught us was to set two-week goals and define the tasks that you can complete within that timeframe.  2 weeks = 80 working hours – time for meetings – time for “fire drills”.  That means that one’s productive time is probably closer to 50 hours a week.  I used to sit in the planning session and the participants would minimize the time for each task and load up the activities; in other words, they wanted to look busy.  The problem is that nothing would finish and they were not productive.

Merriam-Webster’s definition of “productive” is “Yielding results, benefits or profit.”

There is the old saying in geometry, all squares are rectangles, but not all rectangles are squares.  The basic definition of a rectangle is that opposite sides are parallel, the same length and it has only right angles.  A square’s definition is the same, with the only difference that the length of all sides is the same; so, by definition all squares are rectangles.  Using the same thinking, productive people can be busy, but not all busy people are productive.  So, if I go back to my busy list – am I being productive? 

·         Fulltime Work – Am I adding value to the company I work for and my clients?

·         Synagogue President – Are there results / new initiatives generated?

·         Family – Is the time spent together meaningful (quality over quantity) and will create lasting memories?

These are the questions that we all should be asking to make sure that we all live up to the potentials that we have each been given in order to best utilize our time while walking this planet (or any future planet).  I am thinking that we should minimize our use of the word “busy” and increase the use of the word “productive”.  This way, when someone talks about their output, we know that they are filling their time meaningfully and not just shuffling paper.