Plan the Weekend?

It is funny to think that our weekends can be as busy, or busier, than our weekdays!  Recently, I was reminded that the weekends are the perfect time to rest and prepare for the week ahead – a time to sleep, plan and line up our Mondays through Fridays.  At my first job, the husband of the company owner’s secretary owned the bar across the street where we all met after work on Friday.  This led me to feel that the weekends began the moment I stopped working on Friday, popped a few beverages, rested / relaxed and kind of went with the flow.  Do you remember those carefree days?  Those years do not last long, as you marry, start a family, build a household and grow within your community. 

As my life became full of commitments and responsibilities, I found the following questions come to mind:

·         Do I really have the needed downtime, or do I need to plan the time for it?

·         Do I have time to prepare for the week, or do I need to plan the time for it?

·         Do I have time to handle chores / responsibilities, or do I need to plan the time for it?

·         Do I have time to socialize on the weekend, or do I need to plan the time for it?

Based on a fully scheduled week, I began to realize that the second half of the above questions were a common thread – I needed to plan for my non-work time to ensure that my “down time” was used wisely.

While I agree on the importance of having time off from the hustle and bustle of the week, I have found that I have to schedule precious downtime on the weekends to ensure that I have the time to sit, relax and think about other things in my life.  Last weekend was one of the few times that I had actual time to take a nap (which I still like to do when possible), watch something funny on TV (Impractical Jokers, so I was guaranteed to laugh), catch up on chores and spend some needed family time.  While it was nice and it provided the time to do nothing, I have to admit, I do like knowing what is next and, for me, doing nothing gets boring pretty quickly (which could lead to additional naps and no productivity).  Yes, I was the kid who did not like sitting still and liked to have an activity in front of me.  I guess some things never change…

Busy v Productivity

I have been hearing the word “busy” thrown around a lot lately.  It seems as if this word is very over used, whether I am hearing the word in general conversations, related to work, regarding personal lives, etc.  “You are so busy.”  “I am so busy that I do not have time for…”  “I like to keep busy.”  “They are really keeping me busy.”  I am sure that you can add a phrase or two to this list.  I do remember when I first started working, the term “busy work” was used.  This was not used as a positive term and signified giving somebody work so that they were occupied – a fancy phrase for shuffling paper. 

Does being busy mean that there is some type of result or output?  Or does “busy” mean the “busy work” of my past?  I decided that I should check with the dictionary and get a definition for the word “busy”.  Merriam-Webster defines “busy” as “engaged in action…full of activity.”  OK – between working fulltime, being president of a synagogue, being involved in my family, music, social life, etc., I can easily say that I fit the definition for “busy”.  Earlier in my career, I remember working with people who worked 9 to 5, knew the nightly television schedule, slept late on weekends and seemed to have no free time.  They said they were too busy for anything else.  This was while I was working fulltime, going to school at night and planning a wedding – who had time for television every night?

A number of years ago, I was introduced at work to Agile project management.  Not to go into details, but one of the methods they taught us was to set two-week goals and define the tasks that you can complete within that timeframe.  2 weeks = 80 working hours – time for meetings – time for “fire drills”.  That means that one’s productive time is probably closer to 50 hours a week.  I used to sit in the planning session and the participants would minimize the time for each task and load up the activities; in other words, they wanted to look busy.  The problem is that nothing would finish and they were not productive.

Merriam-Webster’s definition of “productive” is “Yielding results, benefits or profit.”

There is the old saying in geometry, all squares are rectangles, but not all rectangles are squares.  The basic definition of a rectangle is that opposite sides are parallel, the same length and it has only right angles.  A square’s definition is the same, with the only difference that the length of all sides is the same; so, by definition all squares are rectangles.  Using the same thinking, productive people can be busy, but not all busy people are productive.  So, if I go back to my busy list – am I being productive? 

·         Fulltime Work – Am I adding value to the company I work for and my clients?

·         Synagogue President – Are there results / new initiatives generated?

·         Family – Is the time spent together meaningful (quality over quantity) and will create lasting memories?

These are the questions that we all should be asking to make sure that we all live up to the potentials that we have each been given in order to best utilize our time while walking this planet (or any future planet).  I am thinking that we should minimize our use of the word “busy” and increase the use of the word “productive”.  This way, when someone talks about their output, we know that they are filling their time meaningfully and not just shuffling paper.

Mental Realignment

Years ago, I went to a chiropractor for a brief period of time.  One of the reasons for going was out of curiosity.  I had heard about the benefits regarding alignment of the vertebrae in one’s back.  I went a handful of time for the re-alignment, then realized, that for at least me, there were no additional benefits at that time.  When you think of it, even the vehicles that we drive, occasionally need a tire alignment.  Over time, a vehicles’ tires need to be realigned (and rebalanced) to help optimize performance and tire wear.  As we move through time and space, I began to realize that we occasionally need time to realign our mental abilities, thoughts and processes.

Unless we are perennially at a standstill, we will continue to take on many experiences, challenges and daily activities.  Between family life, work, volunteering, hobbies, etc., there is a bountiful amount of activities afoot.  The ability to segment each portion of our lives into distinct timeframes becomes important so that we can focus, at any given planned moment, on the activity before us.  When that activity finishes, we mentally store that away until next time, bringing forth and into focus the next activity we are engaging in.  It is the same as partitioning one’s day appropriately and focusing on that task for a given time (i.e., exercise in the morning, work 9-5, family 5 – 8, volunteer 8-10, etc.) and why it is important to use an agenda, or calendar, of some sort, to organize our activities.  Can we keep everything in its place all of the time?

Maintaining times for each activity takes diligence and has to be a planned activity as well.  But what happens when an event occurs that demands more than the allotted time?  We have all had times where a crisis occurs, there is something new on the horizon or there are simply changes that need to be addressed.  Seemingly, all of a sudden, our brain power is taken up, pushing aside other thoughts / activities and mental focus.  Sometimes, we see this coming; other times, however, we realize it after the fact, because while it is occurring, our excess brain power has already been consumed.  Once identified, we must go through our own mental realignment, take the time to step back, evaluate where our time is spent, review the importance of what is consuming our mental time and adjust, or align, accordingly.